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Computer technology has been implemented by many companies and organizations throughout the world as a means to automate document management processes. However, many small and medium sized companies continue using paper based documents because they think they can not afford document management software or that their business is too small to benefit. The cost of very powerful, easy to use software has been decreasing over the past several years. Today, business document management software can become another asset not just another expense.

Many enterprises do not realize the loss they incur when handling physical documents. The loss of time and human resources in manual processing of documents is staggering. Apart from this, carelessness when handling critical documents, albeit unintentional, can prove to be disastrous for your business. Any organization can take care of common hazards and errors encountered while processing important documents, simply by adopting an electronic documentation system. Document management systems come with automatic data capture feature that can be programmed to scan and store data systematically. By doing this a well-organized approach can be incorporated to create, update, change, store, search and retrieve important information.

Import document: The performance, usability and sustainability of a document management system entirely depends on how quickly and efficiently documents in different formats, from wide range of sources, can be imported into the system. Automatic data capture is one of the most important features of a document management system. The entire purpose of automatic capture of information is to reduce manual work and resulting errors.